Venues & bookings - frequently asked questions

When you book a venue, you will have the use of your chosen venue for your preferred date and time.

You can let your guests and external providers know of the exact location of your function. 

Booking a venue provides you use of the site for the period you have booked (including your set up and break down).

Signage is provided to indicate your reserved area. 

Some venues include power or tables and chairs, refer to venue details for more information.

The number of guests will depend on the venue capacity. Refer to the venue details for more information. 

For bookings of more than 250 people, refer to the process for booking a Medium-sized event.

Refer to the hire a venue section. Each venue listing includes details such as:

• the maximum number of guests
• the nearest facilities
• how to access the venue
• what events are suitable
• photos of the venue, and 
• its location within Kings Park and Botanic Garden

We recommend that you visit your preferred venue, before making a booking, to make sure the location meets your expectations.

The venue page contains a Google Map image with a location marker, in addition, we have a choice of maps on the website showing all venues and areas of the park. 

Maps can be shared to your guests by sending them the link to your venue or the most appropriate map showing where your venue is located.

Yes, the Kaarta Garup Lookout and Lotterywest Federation Walkway cannot be booked, and so can be enjoyed by all visitors.

The State War Memorial precinct can only be booked for official memorial services approved by RSLWA.

Restrictions may apply to accommodate major events, special occasions or maintenance works. The Bookings Officer will advise of any restrictions that apply at the time of booking. These include:

• Venues within the Western Australian Botanic Garden and Fraser Avenue precincts may be unavailable during the year for major events including (but not limited to):
• Lightscape – mid May to first week of August
• Kings Park Festival – September
• Summer concert season - late October to the end of April
• Fraser Avenue Precinct venues are restricted from 21 to 26 April for Anzac Day preparations and services and on the morning of 11 November for Remembrance Day. 
• Bookings are not taken for Christmas Day, New Year’s Day, Australia Day or Mother’s Day.

If a venue becomes unavailable due to unforeseen circumstances, BGPA will negotiate with the organiser for an alternative available venue.

We are able to accept bookings up to two years in advance. 

Venue hire is available between 9am and 6pm daily. For requests outside of these hours, please contact the bookings office.

Booking times for activities including filming and photography, fitness training and sporting event are negotiable.

For all standard bookings, there is a two-hour minimum, however you are welcome to book for as many hours as you wish between 9am and 6pm.

Photography and sporting events can be booked in hourly blocks.

Once you have looked through the venue and booking information, contact the Bookings Office and one of our team will walk you through the booking process.

Payment is required within 14 days of receiving your invoice or, by the close of business the Wednesday prior to the event, whichever is sooner.

Your invoice and payment options are provided during the application process.  

Refunds can only be provided if a booking is cancelled by the organiser more than 10 days prior to the event. Fees will not be refunded after the booked date or as a result of inclement weather. More information on our cancellation policy is available in the Venue terms of use.

All bookings incur a minimum non-refundable fee. 

In some circumstances, BGPA can put your booking on hold for up to 12 months. No fees are incurred to postpone your event. Requests to cancel or postpone a booking must be in writing to the bookings officer.

Kings Park and Botanic Garden is a public open space with millions of visitors each year. 

Revenue from bookings is invested back into the park for the ongoing maintenance and improvement of venues and facilities. 

Bookings will not be cancelled by BGPA unless there is an extreme weather event or in the case of forecast severe and above fire danger rating or a total fire ban which may close an area/areas of the park. 

In some cases, your event may proceed however activities such as catering will not be permitted and access to some areas will be restricted, or we may be able to relocate your event to an unaffected area. 

In the event that conditions on the day will likely impact visitor safety, we will contact you to discuss your options. 

We are unable to reserve car bays for private events. Some venue have short term ‘set-down’ bays nearby for unloading and loading of items. 

Please check the parking map on the website. 

Yes, please contact the Bookings Office to discuss your requirements. 

Refer to the Transport section for more information on how to get to, and around, Kings Park.

We do not have vehicles available to hire. Please consider the location of your venue carefully, we have many venues that are close to set down zones, or are only a short distance from car parks or public transport stops.

No. 

The barbecues are to be shared by all visitors. They cannot be hired for exclusive use either on their own or as part of a venue booking. 

No. 

Catering equipment may be permitted for events of more than 80 attendees and when operated by a professional caterer only. 

Professional caterers and self-catered picnics, as well as food deliveries to your venue, are welcome.

No cooking is permitted in the Botanic Garden.

Food trucks are not permitted. Smaller set-ups such as vehicles with trailers are considered on a case-by-case basis and in the following areas of the park:

• May Drive Parkland
• Saw Avenue
• Poolgarla Family area

More information on catering and alcohol is available in the Venue terms of use.

Yes, however some conditions apply:

• Free-standing decorations only are permitted.
• Decorations are not be attached to any structure or living thing.
• Live plant material, such as topiary trees and pampas grass, and soil are not permitted. 
• Cut flower arrangements are welcome but should be sourced from accredited suppliers and must be in appropriate containers.  

Refer to the Venue terms of use for more information on what is permitted.

Marquees are permitted at the following sites:

• Exhibition Ground
• Grass Trees Lawn
• Saw Avenue Lawn East
• Poolgarla Parkland

Fees start at $1500 for a four-hour booking. This fee is for the hire of the lawn only. Organisers need to make their own arrangements to hire a marquee.

There are many venues that have great access for deliveries, others however can be quite a distance from the nearest set down zone or car park, please consider this when making your booking.

We do not have any preferred suppliers. Organisers should make their own enquiries to ensure they find the right supplier for their event. 

Some giant games are permitted in selected areas. 

Small rubber/plastic-based activities such as baby ball pits may be considered if placed wholly on the concrete floor of a pavilion. They are not permitted on any grassed area.

Bouncy castles, bucking bulls, animal farms, trackless trains and bubble machines are not permitted.

Refer to the Venue terms of use for more information on permitted games and activities.

Live flames are not permitted. Battery operated tea lights are welcome.

Smoking ceremonies maybe permitted under certain conditions. Permission is required and procedures are in place to make sure that ceremonies are conducted safely and protect Kings Park and Botanic Garden and our visitors.

An application form must be submitted to ensure that a suitable location and plant material is available. Plant material must be provided by BGPA as no plant material can be brought into the park.